Publish Options

To set you report publish settings click Next on the Report Rules page or use the Report Information pane from the Reports home page, and then you will see the following controls:

Report link - elect the 'Other' option to show the following options:
URL - select this option to set a regular report link beginning with our domain name.
IP address - if you select this option, our domain name is replaced in the link by the IP address of our server.
Customize URL - select this option if you do not want our application domain name or IP address to appear in the report link. For instructions on how to generate your new report link consult the 'Customize URL' help chapter.

Secure connection - secures report data by encrypting it. For more details consult the 'Secure Connection' help chapter.

To run a report copy the URL of your report and paste it into the address bar of your browser to view the report online. You can also view report by clickiing Run Report from report editing pages.

To set the report status use one of the following options:

  • Active - this option is selected by default, thus the report is accessable via the report link or from your account. Select the 'Set Password' option to protect your regular survey report with a password
  • Inactive - select this option to deactivate the report and make it inaccessible. Use the 'Custom Note' text box to enter your custom message which appears if following the report link or preview the report from your account.

Access Restrictions This option is available for 3600 survey report only. It contains different means to restrict access to your report. First select the 'Enable access restrictions' option and then define login credential:

  • Type in the password for report viewer - only after entering the password you provided report viewer will be able to access your report.
  • Type in the unique IDs of contacts you want this report to be accessible for - checks if a report viewer has active session with the application and gives an access to your report if viewer's identifier matches provided unique identifier.

Email report Select this option and click Next if you want the link to this report to be emailed to your address. For details consult the 'Email Report' help chapter.

Print Report Select this option and click Next to convert your summary report or individual results to PDF file. For details consult the Print Report help chapter.

Export to Excel Select this option and click the Export To Excel button to export your report to Excel. For more details consult the 'Export to Excel' help chapter.

Export to SPSS Select this option and click the Export To SPSS button to export your report to SPSS. For instructions on how to export your data into SPSS consult the Export to SPSS help chapter.

Export to XML Select this option and click the Export To XML button to export your report to XML. For instructions on the file structure consult the XML file structure PDF manual.

Export to CSV Select this option and click the Export To CSV button to export your results data in a comma delimited file (.csv) which can then be saved into any spreadsheet programs such as Excel, Microsoft Access or Filemaker. Make sure that comma is indicated as list separator for numbers in 'Regional Options' on your computer settings.
Export in format compatible with Upload Responses If you want to use the Upload Responses feature, you can download data file and use it as a sample. This can be also used if you want to edit multiple reponses to the survey. Just use the external application to edit downloaded CSV file and then upload it back.
As this type of export is similar to the Excel export in the generated file structure, consult the 'Export to Excel' help chapter for additional details.

Note

Excel does not allow you to import more than 256 columns in one row. Three columns are involved to indicate Respondent's number, Submit Date and Email and one column is needed for each answer choice. It means that you can import to Excel data for 253 answer choices on a spreadsheet and if you have more data it can be listed on other spreadsheets.
If you export your report to CSV and open it in MS Excel, please change the default name of the file to save it properly. (This concerns Internet Explorer 6.x_sp2 or Mozilla Firefox 1.x browsers particularly).

Click Save to apply changes.
Click Run Report to see how your report looks.
Click Back to return to the Report Rules page.
See Also: