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You can stor email addresses of your respondents and sending your surveys to all the respondents included in your address book.
To export email addresses from different data sources, consult the ' Export E-mail Addresses From Data Sources' help chapter.
To create new address book click the Go button next to the "E-mail survey distribution"
on the survey "Launch" page and then select the "Email Survey Using Address Book"
option. Then click the Add Address Book button.
To create a new address book using data
file saved locally on your computer:
- Name your new address book
Only Roman alphabet can be used while composing or editing the name of the address book.
- Select the "Create empty address book" option to create new address book
containing no addresses yet.
Click the Save button to save save changes.
To fill your address book with imported addresses follow these steps:
- Choose the name of your address book from the "Select Address Book" drop-down box.
- Click Rename if you wish to change the name of the existing address book.
- Click Delete to remove the address book.
- Click Import Address File to import file with email addresses
into the address book:
- Click Browse to choose the address file you want to import.
- Click Display Address File to see the first lines of the file
to make sure you selected the one you need.
- Specify column number in which email addresses are listed in the address file.
Consult the display of the address file to check up the number of the column with
email addresses in the imported address file:
If you select the 'Consider first line as Header' option,
the items of the first line of the address file will be used as column headings.
- Click Import Address File to import address file into the address book.
Note that you can import only comma delimited text files (.csv) in
UTF-8 encoding.
To create a new address book inputting data manually:
- Name your new address book.
- Select the "Create empty address book" option to create new empty address book.
Click Save to save changes.
To fill your address book with addresses manually follow these steps:
- Choose the your address book from the 'Select address book' drop-down box.
- Click Add New Address to input data manually.
- Enter data to the text box in CSV format (separating each item with a comma or semicolon).
- Specify column number in which email addresses are listed.
- If you select the "Consider first line as Header" option
the items of the first line of your input data will be used as column headings.
- Click Save to import your data to the address book.
To create new address book by copying addresses
from existing address books:
- Name your new address book.
- Select the "Copy addresses from" option and use drop-down box
to select the address book from which you need to copy addresses.
Select the addresses you need to go into your new address book.
Use the first drop-down box to select one of the fields and the second to set the filters.
Enter parameters that will determine the selection of addresses.
For example if you need to copy email addresses registered at yahoo.com
you should select the "E-mail addresses" field from the first drop-down box,
choose filter 'ends with' from the second drop-down box and insert
'yahoo.com' into the box next to the filter.
Click Save to start copying addresses and save your new address book.
Note
You should import the address book data file only in UTF-8 encoding.
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